ECOWAS Commission
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Position description
Under the guidance and direct supervision of the Head, Administration & Finance of Lome Pool, the incumbent provides administrative and HR support to the PPDU, RAAF and Office of the ECOWAS Permanent Representative and serves the employees of these structures.
ROLE AND RESPONSIBILITIES
– Ensure compliance with the human resources policy of ECOWAS and carry out administrative tasks in accordance with this policy.
– Supervise Protocol Assistant to ensure protocol services are deployed for relevant meetings, visits etc.
– Provide logistical and financial support to sales and events teams within specified budgets.
– Maintain records of office procurements, including equipment, vehicles, and other assets.
– Conduct monthly audits of office expenses and supplies, taking measures to minimize extra costs.
– Initiate employee engagement activities, such as team outings, office parties, and social gatherings.
– Coordinate all travel-related activities for local and international official visits.
– Monitor the condition of office infrastructure, including buildings, parking facilities, air conditioning, electricity, water, and other office utilities.
– Support the recruitment team in ensuring a seamless onboarding experience for selected candidates.
– Assist departmental heads in setting team goals and aligning them with the organizational objectives.
– Assist the HR department in managing administrative tasks like compensation management, payroll processing, etc.
– Collaborate in creating training plans, conducting workshops, and arranging logistical support.
– Manage the exit process for departing employees, including full and final settlements, exit interviews, and documentation.
– Ensure the approval of the terms of insurance policies covering vehicles, health and other facilities.
Qualifications
– At least a Bachelor’s degree in Human Resources, Business Administration, or other related fields from a university of recognized standing.
– A minimum of 5 years of progressively responsible experience in administration and human resources management.
– Knowledge of human resources policies, procedures and practices relating to leave, compensation, benefits, pensions, medical, recruitment, payroll, etc. and the ability to interpret and apply them in an organizational setting.
– Good knowledge of ECOWAS Financial, Administrative and Procurement Regulations and Procedures.
– Demonstrated ability to use basic SAP/ECM HCM modules to carry out human resource functions.
AGE LIMIT: Be below 45 years old. This provision does not apply to internal candidates.
Candidates must be fluent in oral and written expression in one of the ECOWAS official languages (English, French & Portuguese); knowledge of an additional one is an advantage.
Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.
The required documents for registration include: Curriculum Vitae, Cover letter, Application form. Failure to comply with any of these requirements will result in the cancellation of the application.
Application instructions
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