Scheduled Hours

37.5

Position Summary

Under the direction of the Program Director and in collaboration with the Site Administrators, executes administrative policies and procedures for the Prison Education Project (PEP). Assists in coordination with DOC permissions, faculty and student support, and program data management.

Job Description

Primary Duties & Responsibilities:

Administrative Support for the Prison Education Project (PEP)

• Coordinate with Instructors teaching in the PEP for orientation procedures including Partner In Corrections (PIC) certification process; facilitate communication between instructors and prison staff to ensure timely access to prison spaces and continuation of full PIC status via yearly updated trainings and documentation.
• Coordinate with graduate student tutors who maintain a daily presence at the prison, including recruiting students, guiding through the PIC orientation process and continuation of full PIC status via yearly updated trainings and documentation, and assisting the Site Administrators in coordinating study hall schedules.
• Assist Site Administrators in obtaining DOC approval for material entries and guest facility access into prison facilities.
• Make purchases and obtain supplies for the program; order books and other required items for PEP courses.
• Maintain records and update documents and record systems used by the program, digitize data for PEP, coordinate with CAPS staff for data collection.
• Assist with scanning, anonymizing, organizing, and other office administrative support tasks as required.

Assist with Student and Faculty Support

• Act as a regular tutor at both prison campuses.
• Facilitate course delivery, including professor accompaniment, preparing course packets and workbooks, uploading presentations, and gathering material for student computer lab server.
• Provide support for extracurricular and pre-college activities (e.g., Chess Club, Reading Groups, etc.) at the prison campuses; order and purchase supplies, maintain records, serve as a facilitator.
• Assist the PEP Reentry Advocate with securing resources for PEP alumni to navigate reentry, help orient PEP students completing their degrees at CAPS post-release to the WashU campus.

Support for PEP Events

• In collaboration with PEP Site Administrators and CAPS MarComm team, assist with organizing and executing events both at the prisons and on campus (lectures, colloquia).
• In collaboration with PEP Director, Site Administrators, and CAPS MarComm team, assist in the planning and execution of commencement ceremonies at MECC and WERDCC for graduating students
• Support PEP Site Administrators in the orientation of new PEP students to the programs at MECC and WERDCC

Other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

Required Qualifications:

Bachelor’s degree and two years’ related experience required or equivalent education and experience.

Preferred Qualifications:

• Master’s degree with 3-5 years of experience in an academic setting.
• Familiarity with liberal arts curricula.
• Experience working in a prison setting.
• Strong communication skills, both verbal and written, and project management skills.
• Ability to work with a wide variety of people in an office environment.
• Familiarity with using online forms and documents for web-based record keeping.
• Demonstrated experience working with confidential projects using discretion and independent judgment.
• Familiarity with University Information Systems.
• Strong desire to nurture relationships and work with modern learners in a prison setting.
• Ability to project genuineness and warmth, while working with a wide variety of people.
• Excellent interpersonal and communication skills (written and verbal); a service-oriented communicator.
• Ability to multi-task, and work independently and collaboratively.
• Experience working with personal computers with a proficiency in word processing applications.
• Ability to handle confidential information responsibly and work on various projects to achieve the goals of the Prison Education Project.

Preferred Qualifications

Education:

Master’s degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Academic Environment (3 Years)

Skills:

Collaboration, Computer Literacy, Confidentiality, Emotional Intelligence, Interpersonal Communication, Multitasking, Oral Communications, Relationship Building, Word Processing Applications, Working Independently, Written Communication

Grade

G08-H

Salary Range

$21.17 – $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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