Finance Officer

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Description

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The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established to provide internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, payroll and finance and accounitng services.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.

Under the BSSC Finance Manager’s guidance and supervision, the Finance officer oversees the BSSC Accounts Receivable and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.

 Functional Responsibilities:

Summary of Key Functions:

• Implementation of operational strategies
• Fund application
• Monitoring and progress control
• Financial reporting and controls 
• Team management 
• Knowledge building and sharing

Ensures implementation of operational strategies and adapts processes and procedures, focusing on the achievement of the following results:

• Full compliance with UNOPS rules and regulations regarding financial processes, financial records, reports, and audit follow-up, along with the establishment of an effective internal control framework;
• Regular maintenance and updating of the Internal Standard Operating Procedures (SOPs) for the BSSC Accounts Receivable.

Ensures proper fund application, focusing on the achievement of the following results:

• Coordinate the accounts receivable process to ensure that contributions to the project are applied promptly;
• Maintain an accurate and up-to-date accounts receivable logbook that reflects pending funds for application;
• Communicate and coordinate with field offices and project teams to identify available funds;
• Provide performance reports for the team as requested by management;
• Support Accounts Receivable team members with their daily tasks and any issues that arise;
• Ensure that the Accounts Receivable team adheres to its service level agreements (SLAs).

Ensures monitoring and progress control, focusing on the achievement of the following   results:

• Establish a strong working relationship between the team and its key stakeholders;
• Manage communications to ensure that stakeholders are informed about the accounts receivable team’s activities, deadlines for request submissions, and updates on policies and procedures; 
• Collaborate closely with the BSSC bank reconciliation team to ensure the efficient implementation of reconciliation processes.

Supports effective financial reporting and control, focusing on the achievement of the following results: 

• Contact project colleagues and Regional Offices to verify, correct, and enhance the quality of a project’s financial activities, including financial reports; 
• Maintain regular communication with other finance staff within the organization, focusing on data reconciliation, client reporting, and audit activities; 
• Follow up on all unidentified deposits and provide regular updates to the BSSC Finance Manager;
• Coordinate both internal and external auditors by providing requested documents in an organised state in a timely manner.

Provide supervision to the BSSC Accounts Receivable team, focusing on achievement of the following results:

• Facilitates the Accounts Receivable team’s engagement and provision of high-quality results and services of the application of funds for all UNOPS bank accounts  through effective work planning, performance management, coaching, and promotion of learning and development;
• Provides oversight, ensuring compliance of the accounts receivable team members with existing policies and best practices;
• Collaborate a solid working relationship between the Accounts receivable  team and its key stakeholders.

Ensures knowledge building and sharing, focusing on achievement of the following results:

• Synthesis of lessons learnt and best practices in Finance;
• Organise, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics;
• Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.

Impact of Results:

• The key results have an impact on the overall execution of the UNOPS financial services. Accurate analysis and presentation of financial information ensures proper financial processes in the organization.

 Education/Experience/Language requirements:

Education:

• A first-level university degree (e.g. Bachelor’s Degree) in Finance, Accounting or related fields is required. 
• An advanced university degree (e.g. Master’s Degree) in Finance, Accounting or related fields is desirable and may substitute some of the required years of work experience.

Experience:

• A minimum of two (2) years of relevant experience in accounting and financial experience at national level is required. 
• Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso) is desirable.
• Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages is desirable.
• Experience in handling web-based management systems is desirable.

Language Requirements:

• Fluency in written and oral English is required.  
• Knowledge of the second UN working language is desirable.

Source:  https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=30112#1

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