Project Management Support Associate

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Description

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Under the direct supervision of the Project Management Support Analyst, the Project Management Support – Associate will be responsible for the efficient and effective implementation of project and communication activities. He/she will contribute to project planning, implementation, monitoring, and reporting while ensuring compliance with UNOPS procedures and donor requirements. The Associate will also maintain coordination with UN partner agencies and key stakeholders and will manage activities related to the visibility and publicity of the project’s support.

Responsibilities

• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable
• Facilitate information flows and support in managing risk registers and issues
•  Assist the project planning process, as required
• Prepare draft Pro Forma and Agreements as per the input received from procurement team
•  Follow up with partners on project agreement signing, information required for project closure and fund transfer requests.
• Manage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings as necessary
• In consultation with the PMSA, prepare amendments for Project Agreements and budget revisions when applicable;
•  Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues for direct support of the project and in support of PMSA.
•  Manage the travel plan of the Team in Poland, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel. 
•  Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping
• Ensure timely entry of project risks, lessons and issues in oneUNOPSprojects.
• Assist Project Manager/  Management Support Analyst in updating of risks, issues and lessons 
• Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans
• Take minutes of regular team meetings and follow up on action points.
•  Support the Project Manager/  Management Support Analyst  in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress
•  Maintain project progress tracking sheet  and alert the Project Manager  on key project milestones and  and reporting requirements of projects

Education:

• Master’s degree or equivalent  in a relevant discipline ( Accounting, Project Management, Procurement, Supply Chain Management, Business Administration, Management, or related field.
• Bachelor’s Degree is required, preferably in Business Administration, Public Administration, Procurement, Economics, Project Management, or related areas with 2 years of relevant experience.

Work Experience: 

• A relevant and progressive professional experience, specifically in the field of Project Management with focus on monitoring, recording, reporting, and coordination is required
• Experience and demonstrated knowledge of rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

Languages:

Fluency in English and Polish (read, write and speak) is required.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=30161#1

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