Programme Manager

Position description

The Programme Manager will act as main focal point of the programme in the country, covering the program component and will respond to Emergency Response and Humanitarian Aid Unit HQ and coordinate with Lebanon Head of Mission. The person will work in collaboration with the staff working in the country.

The Programme Manager is responsible for the overall mission coordination in its different aspects: programs, staff, budget and procedures’ respect, security and donor relations.

He/She represents CESVI in the Country, coordinates local and international staff, promotes and maintains political and operational partnerships, impulses new projects drafting and funding.

He/She ensures regular update to Lebanon/Syria HoM and HQ ERHU through CESVI monthly reports

The Project manager is responsible for the management and direct implementation of the AICS project, in collaboration with the national partner.

As the PM of the AICS project the Project manager is in charge of

Project Management and Coordination

• Responsible for the planning and management of AICS project activities and relations with project partners;
• Manages relations with the AICS office and with the partners;
• Ensures the correct Application of CESVI and donor procedures;
• Ensures the timely submission of high-quality project reports;
• Responsible for drafting periodic, interim, and final reports for the donor, integrating inputs from project partners;
• Prepares and updates the project Monitoring and Evaluation Plan;
• Ensures the correct monitoring of indicators and applies tools for their monitoring, both for CESVI and for partners;
• Prepares and updates the Procurement Plan and ensures that procurement procedures respect CESVI and donor rules;
• Responsible for the forecast and is the project’s budget holder;
• Defines and requests authorization for any modification, extension or revision of the original project, in coordination with partners;
• Coordinates and supervises the Country’s programmes and procedures;
• Supervises projects and supports the staff in achieving the planned objectives on time and with efficient use of resources;
• Monitors project activities both at technical and administrative level according to the established workplan;
• Coordinates staff to guarantee project implementation and reporting, including financial reporting, in coordination with the Line Manager and HQ.

Administrative and Procurement Oversight

• Manages procurement procedures in collaboration with the Local finance Officer and Logisitcs Officer;
• Collaborates with the Local Finance Officer and Administrative Area Coordinator for project accounting and expense verifications in case of need.

Partnerships and Proposal Development

• Coordinates with partners, ensuring integration among the components of the various actors;
• Participates and is responsible for the identification, assessment, preparation of projects and donor relations;
• Manages and coordinates relations with local and international partners, particularly with Alliance2015 members (if present in the Country);
• Participates and supervises the entire proposal writing process in close collaboration with the project staff, technical staff and HQ;
• Develops new project proposals based on CESVI’s areas of expertise, ensuring coordination with the Country Team and HQ;
• Liaises with potential donors and ensures follow-up of submitted project proposals.

Strategy and Programme Development

• Monitors the progress of ongoing and planned project activities;
• Supervision and support of other project staff in the implementation of the projects and the compliance and the management of the project;
• Supervises other projects and supports the staff in achieving the planned objectives on time and with efficient use of resources;
• Monitors project activities both at technical and administrative level according to the established workplan;
• Coordinates staff to guarantee project implementation and reporting, including financial reporting, in coordination with the team;
• Ensures procurement procedures are followed in respect of CESVI and donor rules;
• Supports the definition and updating of the Country Strategy Paper, in coordination with the Emergency Response and Humanitarian Aid Unit HQ and Lebanon Head of Mission;
• Identifies key intervention areas and needs in collaboration with the Project Managers/technical staff;
• Leads the development of new programme initiatives and transitions emergency operations into long-term strategic approaches;
• Keeps HQ informed on risks and the need for strategy revision;
• Supports evaluations and capitalization of project results and best practices.

Human Resources Management

• Supervises and manages local project staff;
• Support in the oversees local staff contracts, ensuring compliance with national labor law, NGO legislation, tax, insurance, health and safety in case of need;
• Organizes and supervises national staff capacity building and professional development;
• Ensures HR policies, terms and conditions are respected and implemented, in collaboration with the Emergency Response and Humanitarian Aid Unit HQ and Lebanon Head of Mission;
• Participates in final selection stages of national staff, in collaboration with the Emergency Response and Humanitarian Aid Unit HQ and Lebanon Head of Mission;
• Conducts regular staff meetings to review progress, challenges, and identify solutions.

Implementation of Policies and Safeguarding

• Ensures all new employees receive HR Policy/Code of Conduct training during induction;
• Ensures compliance with CESVI’s HR Policy and Code of Conduct;
• Ensures safeguarding measures are implemented within their area of responsibility;
• Integrates safeguarding into all systems (strategic planning, recruitment, procurement, etc.);
• Follows up on and appropriately addresses safeguarding issues.

Essential Requirements

• Master’s degree in International Cooperation, Project Management, Social Sciences or another relevant field;
• 2 years of experience in working with INGO, development and/or humanitarian intervention projects, international development programme management and donor relations;
• Proven experience in project planning, proposal development, report writing, resource mobilisation, networking, partnership building and working with NGOs;
• Experience in proposal writing and reporting;
• Excellent organisational skills and aptitude for working under pressure, meeting deadlines in dynamic and complex environments;
• Excellent interpersonal communication skills to interact with staff, partners, government officials, donors and other stakeholders;
• Fluent in English (written and spoken), knowledge of Italian (written and spoken) is preferred;
• Ability to represent, communicate and negotiate in order to manage internal and external relations within the project (staff, partners, donors and local authorities);
• Mastery of MS Office; a good understanding of the project cycle and its implementation is desirable.

Desiderable Requirements

• Proven working experience in Syria with INGOs;
• Previous experience with CESVI;
• Knowledge of the local context;
• HEAT Training or equivalent in personal security and security management.

Application instructions

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