Program Associate

Position description

The Organization Global Action to End Smoking, Inc. (“Global Action” or “GA”) is an independent, U.S. nonprofit 501(c)(3) grant making and research organization whose mission is to end combustible tobacco use, which remains the leading preventable cause of death globally. To achieve this goal, we strive to identify and address the unique needs of people who smoke as they relate to tobacco cessation and harm reduction. We are committed to the urgent need to help the one billion people in the world who smoke cigarettes and use other forms of tobacco. Toward this end, we also support the use of alternative products/methods that may reduce their current health risks and perhaps help them stop smoking entirely in the future.

Through September 2023, Global Action, formerly known as Foundation for a Smoke-Free World, received charitable gifts from PMI Global Services Inc. Global Action does not seek or accept funding from companies that produce tobacco or non-medicinal nicotine products. To find out more about Global Action, visit ourwebsite.

The Position

The Program Associate (PA) of Global Action will be a key member of the small Program team, supporting all aspects of GA’s grantmaking strategy and oversight of GA’s global grants portfolio. The PA will be involved in GA’s grants process, including the Application and reporting cycles. Other key responsibilities will include drafting grant summaries, supporting external relationships, and coordinating meetings and events. The Program Associate will require strong organizational, analytical, and communication skills; the ability to manage multiple priorities; and effectiveness working both independently and collaboratively in a small team.

Key Responsibilities

• Process and review grant applications and quarterly reporting materials and prepare well-written summaries that include salient information.
• Access information from the online grants management system and convert it into useful reports.
• Maintain accurate grant files, deliverable tracking documentation; ensure knowledge relating to grant activity is accurately captured and shared on a timely basis.
• Manage dashboard and reports to track progress towards strategy goals.
• Serve as a point of contact for grantees and develop and maintain positive relationships.
• Collaborate with the Communications team to ensure the effective dissemination of grantee activities and deliverables.
• Assist with planning and logistics, including preparing documents and presentations for board and committee meetings.
• Other tasks and responsibilities as may be assigned.

Education and Experience

• Bachelor’s degree required, Master’s degree in a health or scientific discipline preferred (such as public health, behavioral science, health communications, chemistry, or biology).
• Minimum of three years of relevant experience, such as in public health, program management, research administration, or human subjects research required; tobacco control experience a strong plus.
• Strong written, verbal, and analytical communication skills, including the ability to collect, review, synthesize, and present information and findings in a clear and concise manner.
• Experience in grantmaking, including but not limited to, evaluation of grant requests and the progress of technical performance to assess impact preferred.
• Experience working with institutions in low- and middle-income countries preferred.
• Strong proficiency with the use of software platforms and a high degree of comfort with multiple technology applications, including Excel, Word, PowerPoint, and databases.

Characteristics and Attributes

• A passion for Global Action’s mission.
• Detail-oriented and accurate with solid quantitative and analytical skills.
• Strong organizational skills, with the ability to establish plans, juggle conflicting priorities, and meet deadlines.
• Excellent interpersonal skills, collaborative style, and a strong sense of teamwork.
• Strong emotional and situational intelligence.
• Technological proficiency to manage grants and payments software, create presentations, and support effective communications.
• Humility, flexibility, creativity, curiosity, and a high level of integrity.

Additional Information

This position is fully remote, although occasional trips to New York City (approximately 4 trips per year) will be required for meeting with the team and other meetings.

Salary Details: $85,000 to $92,000

Global Action offers competitive and equitable compensation commensurate with experience. The targeted starting base salary for this position is expected to be within the range listed under Salary Details. The actual salary will be determined based on skills, experience, and other-job related factors, consistent with applicable law.

Application instructions

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