Events Program & Planning Manager, Department of Defense (Proposal) Arlington

Position description

Tetra Tech is currently accepting applications for an Events Program Planning Manager to nominate on a proposal to support the Department of Defense/Irregular Warfare Center Support Services team based in Arlington, Virigina.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges.Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world.For over 50 years, we have been at the forefront of innovation and sustainability.Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development.Our work has improved more than 625 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference.Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Proposal Summary:

The Irregular Warfare Center Support Services contract will support the Irregular Warfare Center (IWC) under the Defense Security Cooperation Agency (DSCA). The contract will provide technical, academic, logistical, and administrative services to expand the IWC’s curriculum, event development, and partnerships. Key objectives include aligning Department of Defense education on irregular warfare, facilitating research, engaging with governmental and non-governmental entities, and supporting interagency collaboration. The role requires a Secret security clearance and spans a base year with two-option years. Please note this solicitation is currently in the proposal stage.

Position Summary:

The Events Program Planning Manager will support the Irregular Warfare Center (IWC) by leading the planning, coordination, and execution of domestic and international events, seminars, and engagements. This mid-to-senior level role is responsible for managing the event planning lifecycle, supervising support personnel, standardizing execution practices, and ensuring that events align with IWC’s strategic objectives. The Events Program Planning Manager works closely with IWC leadership, the operations team, and external partners to deliver high-impact engagements that support the Center’s irregular warfare mission. The Manager will also travel in support of international programs and represent IWC to key stakeholders, partners, and participants.

Responsibilities:

• Serve as the overall integrator for IWC event management services, overseeing the planning and execution of both CONUS and OCONUS engagements.
• Conduct vendor research and make contractor recommendations to support events, providing comparative analysis based on at least three sources.
• Evaluate current planning practices; recommend and implement improvements to enhance efficiency, quality, and consistency of event delivery.
• Manage event planning staff and academic interns, including scheduling, task assignments, and performance evaluations.
• Develop and deliver training materials to onboard new event planning staff; implement standardized processes for recurring IWC seminar components.
• Develop, maintain, and implement SOPs for domestic and international event operations.
• Lead in-progress reviews (IPRs) and after-action reviews (AARs) with event planners to ensure lessons learned are applied across future engagements.
• Assist with event travel logistics including booking, vouchers, security coordination, and cable management.
• Ensure event planning staff are trained in all pre-, onsite-, and post-event requirements.
• Provide weekly summaries of event activities and financial obligations to government stakeholders and contract management.
• Represent IWC at special events and foster positive relationships with alumni, diplomatic officials, and participants to enhance the Center’s reputation and global network.

Qualifications:

• Bachelor’s degree in Event Management, International Relations, or a related field required.
• 4 – 6 years of experience managing large-scale, multi-stakeholder events, with at least 2 years supporting U.S. Government or DoD initiatives.
• Demonstrated ability to supervise event planning teams and deliver operationally consistent, high-quality engagements.
• Proven ability to conceptualize and execute high-level events, leveraging multimedia tools and innovative approaches to create impactful experiences.
• Experience developing SOPs, conducting AARs/IPRs, and implementing event planning training programs.
• Strong vendor sourcing and analysis skills with ability to recommend cost-effective, mission-aligned support.
• Willingness and ability to travel internationally to support event execution.
• Skilled in building rapport with senior officials, diplomats, and international stakeholders.
• Excellent written and oral communication skills; capable of preparing executive-level reports and summaries.
• Proficient in Microsoft Office Suite and familiar with DoD travel processes.
• Active or eligible forSecret clearance required.

Application instructions

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