Head of Mission

Position description

The Head of Mission is responsible for the management of the foreign office in its different aspects: mission development, staff management and training, budget sustainability, security, compliance with COOPI and donor procedures. S/he represents COOPI in relations with all local and international realities. Collaborates with the Regional Coordination or directly with headquarters in the definition of the country strategy and intervention priorities. Guarantees the correct implementation of projects.

Main Responsibilities

REPRESENTATION

• Represents COOPI in the country of competence, in institutional relations with the different Bodies, Partners, local and international Organisations;
• Manages relations with major institutional donors for both ongoing and potential projects;
• Ensures the organisation’s participation in local security meetings;
• S/he is responsible for the image of the organisation in the country.

DEVELOPMENT

• Checks and proposes to the Regional Coordination, in agreement with the country levels involved, the priorities for action to consolidate opportunities for the organisation’s involvement in the country;
• Participates in the definition of the country strategy and supervises data collection (projects and coordination) for programming and planning.

MANAGEMENT

Program management

• Supervises the drafting, writing and preparation of the documentation necessary for the submission of new projects, including budgets, reporting to the Regional Coordination and support offices at headquarters;
• Supervises the activities carried out by project managers, ensuring proper implementation in compliance with contractual constraints and donor procedures and in line with COOPI management procedures and standards;
• S/he is responsible for the good quality of project reports and the preparation of monitoring documentation required by headquarters;
• Ensures the transmission of all official and administrative project documentation to headquarters.

Foreign office management

• S/he is responsible for the different aspects related to the management of the local office: local regulations, security plans, organisation chart, logistics;
• Ensures compliance with the legal and administrative rules of the host country;
• Has power of attorney for legal signature on documents and accounts.

Personnel management

• S/he is responsible for the management of the country’s national personnel, in compliance with the laws of the country;
• Participates on request in the selection of expatriate staff according to the organisation’s procedures;
• Participates in information, training and evaluation activities for national and staff;
• Coordinates and supervises the management of expatriate staff employed in the country.

Security management

• S/he is responsible for the security of expatriate and national personnel present in the country, for the proper information, training, implementation and compliance with security procedures.

Economic and financial management

• S/he is co-responsible -with the Regional Coordination- for the budget, sustainability and economic performance of the country.

Communication management and fund raising

• Collaborates with the Institutional Communication and Fundraising areas, at headquarters, for visibility, communication, awareness-raising and fundraising activities (campaigns, distance support) for the country of competence.

Qualifications

ESSENTIAL

• University degree in relevant subjects;
• Relevant work experience of at least five years is required;
• At least 5 years of proven and successful experience in similar roles in humanitarian aid and international development;
• Demonstrated skills in effective communication (oral and written), negotiation, managing multiple tasks simultaneously and organisation;
• Experience in dealing with governmental/local authorities, international organisations (IOs) and NGOs;
• Demonstrated ability to work in stressful and pressurised environments;
• Experience of working in conflict-prone contexts (preferred);
• Proven ability to manage a team (essential);
• Fluent knowledge of the English language;
• Computer skills.

DESIDERED

• Experience in logistics, procurement and security;
• Previous working experience in Lebanon (plus);
• Previous working experience with COOPI (plus);
• Experience in managing complex consortia/partnerships.

Application instructions

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