Programme Finance Associate

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Description

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The Programme Finance Associate may supervise support and clerical staff on the Programme Finance team. The Programme Finance Associate works in close collaboration with the Programme, Operations, and project staff in the CO and staff in UNDP HQ, Regional Hub and GSSC to exchange information and resolve finance-related issues.

Responsibilities

• Assist in organizing training for the operations/ projects staff/IPs/RPs on finance, audit, and compliance matters;
• Support to Programme team on technical matters and strengthening of team performance through knowledge sharing;
• Participation in all relevant UNDP and external training;
• Drawing together synthesis reports of lessons learnt and best practices; and;
• Contribution to UNDP knowledge networks and communities of practice.
• Present information for formulation of country programme work plans, budgets, and proposals on implementation arrangements and execution modalities. Enter data on new grants into ERP in the form of Annual Work Plans (AWPs) and monitor their status;
• Oversee ERP matching, implement effective internal controls, and ensure proper functioning of a client-oriented financial resource management system. Implement control mechanism for development projects by monitoring budget preparation and modifications, and budgetary status versus ASL. Follow up with HQ on ASL for development projects;
• Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Identification of operational and financial problems, proposal of solutions;
• Ensure proper creation of projects in Quantum;
• Monitoring of timely Operational and Financial Closure of projects, reimbursement of remaining balances to donors, and liaising with UNDP HQ on donor reimbursements;
• Prepare reports and verify accuracy of Combined Delivery Reports;
• Provide guidance to the executing agencies on routine implementation of projects and track use of financial resources;
• Assist in the preparation of cost-recovery bills in ERP for the services provided; elaborate and implement the revenue tracking system; and follow up on cost recovery;
• Support year-end closing procedures related to development projects’ budgets;
• Support in monitoring relevant corporate key performance and dashboard indicators in programme and project financial management and ensure full compliance and high performance;
• Review and quality assurance of donor reports as required by the financing agreements and facilitate the timely donor reporting submission; 
• Monitoring of cost-sharing contributions, revenue management, including all new agreements, installments, and amendments, and maintenance of the Revenue Service Request System;
• Monitoring timely receipt of contributions in accordance with the revenue plan and revenue-related dashboard indicators.

Education:

• Secondary Education is required.
• University degree (Bachelor’s degree) in Finance, accountability and relevant related field will be given due consideration but not a requirement.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
• Candidates with no professional accountancy qualifications but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, UNDP Accountancy and Finance Test (AFT) is not required.
• Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting, and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Work Experience:

• Minimum 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required;
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages is required;
• Knowledge of IPSAS and/or IFRS is an asset; 
• Experience in preparation of financial reports and overviews is desired; 
• Knowledge of programme management processes is desired;
• Knowledge of procedures of national / international organizations is desired;
• Ability to manage and analyze large amounts of project data is an asset.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/26879

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