Finance and Operations Management Specialist

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Description

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The role provides support with strategic planning and delivery of financial, administrative and operational duties. The role will support the Head of Finance and Administration in the effective functioning of the Finance and Administration Unit via ensuring the effective delivery of the programme and projects whilst applying the best working practices and ensuring appropriate application. The primary role of the Finance and Operations Management Specialist is to ensure that all applicable policies, processes and methods are followed and practiced according to the organization standards, while acting on behalf of the Head of Finance and Operations to contribute to the RBM Partnership’s mission-focused goals and objectives.

Responsibilities

• Support in the development of the RBM workplan and budget and review all procurement, travel and grants plans ensuring that they are in line with the RBM Board approved plan and as per donor agreement.
• Provide financial and administrative analysis to support the Head of Operations to make appropriate operations and financial decisions that will lead to the attainment of objectives set out in the RBM workplan and budget.
• Proper management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received.
• Support the Head of Finance and Operations in the preparations of quarterly financial reports for the RBM Board and Finance Committee including budget variance analysis, as well as preparation of any administrative reports as required for decision making. 
• Work with UNOPS and RBM team to prepare all relevant donor reports as required including  quarterly accrual reports for donors, as well as prepare monthly and quarterly cashflow forecasts as required by UNOPS.
• Provide support to the Head of Finance and Operations in finance, risk, and audit matters.
• Ensure financial activities, reporting and audit follow up comply with UN/UNOPS policies.
• Act as focal point for internal and external audits including for implementing partners.
• Support the Head of Finance and Operations in the implementation and closure of audit findings and recommendations with the Office of the CEO, senior management, UNOPS Geneva and implementing partners.
• Support the Head of Finance and Operations in Coordinating financial systems and tools development in such a way that the information can be integrated with UNOPS financial management systems if needed.
• Develop necessary reporting formats in such a way that the information is readily available to all stakeholders and can be analyzed for presentation to different audiences.
• Support the RBM Secretariat in the review of relevant financial information relating to contract and grants management.                                                                                                  
• Carry out financial monitoring and oversight for implementing partners in the field.
• Conduct and supervise compliance reviews of grant disbursements, in particular liaising with RBM colleagues to ensure quality of disbursement procedures and documentation.

Education: 

• Advanced university degree (Master’s degree or equivalent) in a relevant field such as finance, business, programme /project management, public administration or other relevant related field is required.
• A Bachelor’s degree with a combination of two additional years of relevant experience may be accepted in lieu of the Master’s degree.
• CPA or equivalent is an advantage.

Work Experience:

• A minimum of five (5) years of progressively responsible experience in development projects, with significant international experience in project management support, providing financial management services,  is required.
• Proven track record in supporting programme operational and financial systems  is  required.
• Experience with UNOPS regulations, rules and policies in the areas of contracting, procurement and grant management is an asset.
• Experience in UN system organizations, preferably in a developing country, is desirable.

Languages:

• Fluency in written and oral English is required.
• Working knowledge of other UN languages particularly French, is an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=30084#1

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