Program Manager, Global Affairs

Position description

The American Academy of Otolaryngology–Head and Neck Surgery (AAO-HNS) is one of the world’s largest organization representing specialists who treat the ear, nose, throat, and related structures of the head and neck. The Academy represents approximately 13,000 otolaryngologist—head and neck surgeons who diagnose and treat disorders of those areas. The medical disorders treated by our physicians are among the most common that afflict all Americans, young and old. They include chronic ear infection, sinusitis, snoring and sleep apnea, hearing loss, allergies and hay fever, swallowing disorders, nosebleeds, hoarseness, dizziness, and head and neck cancer. The AAO-HNS Foundation works to advance the art, science, and ethical practice of otolaryngology-head and neck surgery through education, research, and lifelong learning.

Duties

• In collaboration with the Director and IT, the Program Manager will administer the IVS, Myers, and Humanitarian Grants including launching the annual Application, answering international physician inquiries, tracking applications, communicating status with the physician, organizing submissions for the reviewers, and notifying applicants of the overall decision 

• Manage annual international award program including launching the applications, tracking results, reporting on submissions, working with the physicians’ reviewing applications, notifying the winners, and working on ordering awards and certificates 

• Assist in the pre-planning, writing, and development of articles for the international newsletter for non-members and members 

• Update international focused web content 

• Review incoming new members and prospects and follow-up with international physicians to ensure they are taking advantage of benefits and help if they have questions 

• Work to support projects for the Humanitarian Committee workgroups 

• Organize data that the Director needs for governance reporting 

• Work with external vendors to order giveaways for international trade shows and expos 

• Works on special projects that the Director assigns

Qualifications

• Bachelor’s Degree preferred, relevant experience may be substituted for a degree 

• 4 years previous project/program management experience 

• Strong organizational skills • Good oral and written communication 

• Ability to coordinate tasks in a timely and efficient manner and juggle multiple projects 

• A cooperative and team-oriented attitude is a must 

• Strong attention to detail 

• Proficiency in MS Office programs, including Outlook, Excel, Word and PowerPoint

Application instructions

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