Human Resources Assistant

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Description

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This position is located in the Staffing Team (ST), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna. The Human Resources Assistant will work under the direct supervision of the Human Resources Officer leading the Staffing Team (ST) and the overall guidance of the Chief, SDOS. 

Responsibilities

• Act as strategic business partner to hiring offices throughout the entire staffing process from advertising vacancies until selection, handling large volumes of staff recruitment. 
• Facilitate the advertisement of job openings, including preparing and maintaining recruitment case files for staff.
• Determine eligibility of applicants.
• Support hiring offices with outreach for job openings, focusing on diversity, especially on gender parity and geographical distribution and engaging with internal and external counterparts. A
• ctively monitor gender and geographic distribution amongst client offices, highlighting respective measures as appropriate, prepare and participate in various outreach activities.
• Support hiring managers in the development of assessments, and prove quality assurance on questions, as well as maintain and enable the use of the UN testing and assessment platform.  
• Maintain automated applications and databases containing HR-related information and statistics, and prepare periodic reports, as applicable.
• Assist in the preparation of necessary documentation for distribution to various offices, departments and field offices. 
• Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
• Support the development and implementation of staffing related initiatives and policies.
• Provide comments, guidance and assistance to stakeholders on all aspects of the staffing process; prepare written responses to queries concerning HR related matters.  Onboarding & General 
• Onboard staff by conducting reference verifications, determining compensation and benefits, preparing offers of appointments, completing pre-recruitment formalities and facilitating all travel arrangements.
• Advise and inform onboarding staff on procedures and the related entitlements and assist them in final arrangements 
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Train and provide guidance to new and lower-level staff in the Team.
• Perform other work-related duties as required.

Education:

High school diploma or equivalent is required.

Work Experience:

• A minimum of seven years of progressively responsible work experience in human resources management or related area is required.
• The minimum number of years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher.   
• Work experience with a recruitment Enterprise Resources Planning (ERP) system such as inspira or a similar platform in a human resources role is required.   
• Several years of direct work experience in recruitment and/or administration of staff/personnel is desirable.   
• Work experience in serving field-based operations within the United Nations system or similar international organization is desirable.   
• Work experience in conducting outreach for diversity is desirable.   
• Experience in data analysis and preparation of analytical reports and presentation material is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Source: https://careers.un.org/jobSearchDescription/258279?language=en

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