Human Resources Assistant

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Description

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The Human Resources Assistant reports to the Human Resources Officer. He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Responsibilities

• Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases.
• Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security.
• Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment.
• Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms.
• Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff.
• Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files.
• Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc, for internal and external use as required.
• Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings.
• Perform other duties as required

Education:

Secondary School Education.

Experience:

Three years of relevant experience in administrative and/ or human resources support work.

Languages:

Working knowledge (proficiency – level C) of English. 

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2501222

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