Programme Management Office

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Description

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UNOPS: UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us: UNOPS offers short-and-long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity: With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands.

 Functional Responsibilities:

Under the supervision of the Programme Manager and the PMO Senior Officer, the Programme Management Office – Senior Analyst will undertake the following responsibilities:

Grant Management:

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
• Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners;
• Ensure that reporting requirements are adhered to and liaise closely on any delays or difficulties; Highlight risks and delays to the supervisor as appropriate;
• Review financial reports and inform the programme focal points or the supervisor on the findings;
• Work closely with the Finance Team on changes in the grants values, and update on payment schedules for cash flow planning;
• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
• Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters;
• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
• Ensure operational and financial closure of grants in line with requirements;
• Contribute to the coordination and follow up on the audits of Implementing Partners;
• Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles;
• Work creatively to find solutions that are acceptable under the UNOPS procedures and well adapted to the reality of partners on the ground and principles of localisation
• Due Diligence Assessment and Capacity Building
• Implement supportive and inclusive Due Diligence Assessments (DDA) on all new implementing partners, liaising with other UN Agencies wherever possible to reduce partner burden. Develop comprehensive assessment reports based on DDA.
• Work with implementing partners to develop improvement plans and support their implementation, including ensuring available financial resources. Ensure completion of any follow-up actions in assessment reports.
• Actively liaise with other grants teams to align to the extent possible IP capacity development efforts as well as streamlining and harmonizing of practices and tools within UNOPS.
• Contribute to the overall knowledge sharing and collaboration within UNOPS on grant management, due diligence assessment and improvement plans.
• Documentation and Other
• Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants.
• Ensure that all records are collected and maintained, both hard copies and electronic copies for easy reference and retrieval.
• Other duties as may be assigned by the supervisor
• Programme Management Support
• Support the collection and aggregation of project level MEAL results and other project data into programmatic frameworks.
• Participate in programmatic and partner meetings as needed.
• Support in scheduling travel, accommodation and other support as needed by the programme team.

 Education/Experience/Language requirements

Education

• A Master’s degree preferably in Business Administration, Public Administration, Economics, Project Management or related field is required.  
• A Bachelor´s degree in the above fields and two additional years of relevant experience, could be considered in lieu of a Master´s degree. 
• Completion of PRINCE 2 Foundation certificate is an advantage.

Work Experience:

• Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required.
• knowledge and experience in contractual, accounting principles and modalities is required.
• Strong computer skills, including the use of Excel spreadsheets is necessary.
• Prior experience with UNOPS is an advantage, particularly in grant management.
• Prior experience in preparing and collaborating with in- and external auditors is an asset.
• Previous experience in the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage.
• Experience with G-Suite is an asset.

Language Requirement:

• Fluency in English is required (written and spoken)

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=29989#1

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